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Tentative WGCoC By-Law Changes

The last time that the Articles of Incorporation — otherwise known as our Chamber’s By-Laws were revised was August 31, 2015. A lot has changed since then.

In order for the West Grey Chamber of Commerce to be an effective chamber, we believe that a few changes need to be done from time to time.

Below are the original wording along with this year’s proposed changes that will be voted on at our Annual General Meeting on April 24th, 2019 at the Durham Legion.

If there are any questions please don’t hesitate to contact us at 519-369-5750 or westgreychamber@gmail.com

The By-Laws of 2015 The Proposed Changes of 2019
Article 3 – Membership:
3.06.04 Withdrawal:

A member may withdraw from membership in the Chamber by giving ten (10) days notice in writing and upon discharging all liabilities of the member to the Chamber. If a member withdraws after the annual dues are paid, they shall not be entitled to a refund.
Article 3 – Membership:
3.06.04 Withdrawal:

A member may withdraw from membership in the Chamber. If a member withdraws after the annual dues are paid, they shall not be entitled to a refund
Article 6 – Executive Council and Board of Directors – Terms of Office:
6.01 Board of Directors:

The Board of Directors shall be composed of: a President, a Vice-President, a Treasurer, a Secretary, the immediate Past President (for a term of one year) and one to two additional directors for a total of 5 to 7 members in good standing.
Article 6 – Executive Council and Board of Directors – Terms of Office:
6.01 Board of Directors:

The Board of Directors shall be composed of: a President, a Vice-President, a Treasurer, a Secretary, the immediate Past President (for a term of one year), a Municipal Liaison (Director), and two (2) or more Directors for a total up to eleven (11) members in good standing.
6.01.01 Municipal Liaison-Director:
So long as the Municipality of West Grey is a West Grey Chamber of Commerce member in good standing, a Municipal Liaison-Director shall be appointed by the Municipality of West Grey Council
6.18 Director Absences:
The Board may at any meeting thereof, elect a member in good standing to replace a Director who has been absent for six (6) consecutive months, without just cause, to replace that shall be considered to have resigned. The Board may reinstate such a member by a majority vote of those present at the Board of Directors meeting.
6.18 Director Absences:
The Board may at any meeting thereof, elect a member in good standing to replace a Director who has been absent for three (3) consecutive months, without just cause, to replace that shall be considered to have resigned. The Board may reinstate such a member by a majority vote of those present at the Board of Directors meeting.
Article 11 – Meetings
11.01 Annual General Meeting

The Annual General Meeting shall be held within one hundred and twenty (120) days of the year end at a time and a place determined by the Executive Council. Notice to the members should be at least fifteen (15) days prior to the meeting
Article 11 – Meetings
11.01 Annual General Meeting

The Annual General Meeting shall be held within one hundred and fifty (150) days of the year end at a time and a place determined by the Executive Council. Notice to the members should be at least fifteen (15) days prior to the meeting
11.06 Board Quorum:
5 (5) or more members of the Board shall constitute a quorum and a majority of the quorum may do all things within the powers of the Board. Any meeting of the Board shall be open to all members of the Chamber, but they may not take part in the proceedings.
11.06 Board Quorum:
Majority of members of the Board shall constitute a quorum and a majority of the quorum may do all things within the powers of the Board. Any meeting of the Board shall be open to all members of the Chamber, but they may not take part in the proceedings.
11.13 Participation by Electronic Means
A Director may, if all or the majority of Directors consent, participate in a meeting of the Board of Directors by telephonic or electronic means that permits all participants to communicate adequately with each other if the corporation of the West Grey Chamber of Commerce makes such means available. A person so participating in a meeting is deemed to be present at the meeting.